Mining and energy sector procedures will be more agile

Mining and energy sector procedures will be more agile

  • Thanks to simplification, procedural repetition will be avoided during the steps to access tax benefits resulting from investing in unconventional energy sources.
  • Companies from the hydrocarbons sector will no longer need to travel to the Ministry of Mines and Energy in order to present the payroll reports.
  • Accessing information in the mining casefiles rom the National Mining Agency will be safer, easier and more agile. 

Ministry of Mines and Energy.  Bogota D.C. November 27th, 2018. The Ministry of Mines and Energy, the Mining and Energy Planning Unit and the National Mining Agency have simplified three of their procedures in order to facilitate access to information and to keep bringing their services to the citizens.  

Thanks to these modifications, users will quickly access tax benefits for generating energy based on unconventional sources, present virtual payroll reports within the hydrocarbons sector, and use tablets to consult digital mining casefiles from the National Mining Agency:

  • Single Window between UPME and ANLA

Law 1715 of 2014 contains a set of tax benefits for those who invest in research, development, production and use of energy generated through unconventional sources. The first step to access said benefits is obtaining a certification issued by the Mining and Energy Planning Unit (UPME) through its website (, and subsequently carry out a second procedure before the National Authority for Environmental Licenses (ANLA)

Previously, the ANLA platform would require applicants to attach the UPME certificate and the same document that had already been required in order to issue said document. Now, when the user has activated their process within the virtual ANLA platform, the Agency will be able to automatically access the certificate and all the other information that has been initially required by UPME.

In this way, the environmental authority will only request users to send any additional information required, within their frame of competence, thus avoiding procedural repetition. During the last three years, the Mining and Energy Planning Unit has received certification requests corresponding to 476 projects, 349 of them have already received the document. 

  • Virtual payroll reports for the hydrocarbons industry

Companies from the hydrocarbons sector are under the legal requirement of presenting a yearly report to the Ministry of Mines and Energy, no later than the last day of February, on the status of their payroll during the immediately preceding year. This regulation is intended so that sector companies will respect the restrictions concerning local and foreign labor.  

Previously, entrepreneurs had to personally present their documentation at the customer service point located within the Center for Documentation and Archive Management (CADA) of the Ministry of Mines and Energy. After November 30th, they will be able to carry out this procedure by using the Single Window for Procedures and Services that is available on the webpage of the Ministry (

Thanks to process automation, entrepreneurs will immediately learn whether their company complies with the regulations, and they will directly receive a record of compliance with the presentation of the report through the e-mail address listed in the application.

In this manner, both the Ministry and the entrepreneurs shall save time and human resources, facilitating compliance with this legal duty, thus contributing to environmental protection, by avoiding the need to print a significant number of documents.

  • Digitalization of mining casefiles

Mining casefiles are an essential source of information in order to carry out control and supervision activities at the National Mining Agency. Currently, there are almost 9,000 mining titles, each of which has its own casefile: physical folders that contain all of the information, starting from the time of granting titles, such as renewals, comments and insurance policies, among other elements. 

Previously, consulting the information from these documents meant that mining authorities, miners and third parties had to visit different Regional Customer Service Points, wherever the mining title had been registered. Now, the interested parties may review these casefiles at any of the 12 Regional Customer Service Points of ANM, where it is possible to carry out digital consultation by using tablets.

These 18 million documents are equivalent to over 3,000 linear meters of paper and their digitalization will facilitate the management and preservation of casefiles, in addition to reducing procedure times by 20% at the National Mining Agency.

Tuesday, November 27, 2018, Cundinamarca, Bogotá D.C., Source: MinMinas
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